It's estimated that the average business spends anywhere between 5% and 15% of its annual revenue on print, and with print costs often overlooked, it's important to understand how managed print services can benefit your budget.
Managed Print Services can reduce operating costs by 20% and 30%
How does a Managed Print Service reduce costs?
There are many factors that contribute to any print cost reductions. The first and most obvious is with your printing devices. Not only do you save on brand new machines and technology, but by streamlining your print fleet you will reduce the number of machines needed for your business. The bulk of the savings however, can be seen across the management of these devices. A managed print service gives access to a strategic agreement that will provide your business with a stable, long term approach to print management.
Fewer Printers - rather than maintaining machines in each department, a managed print service will enable you to consolidate your printers, locating them at centralised points throughout the office. Fewer printers means lower operating and maintenance costs.
Fewer Supplies Required - If there are fewer printers then fewer supplies are required, saving you a considerable amount on toner, paper and other consumables.
Reduction in Cost Per Copy - When using a managed print service, your cost per copy will be considerably lower. Once multiplied by the number of prints you produce, these savings can be huge.
Reduction in Paper Waste - Using a managed print service immediately eliminates a lot of paper waste, encouraging employees to print only when necessary. It also promotes the use of double-sided printing, generating less waste and makes more efficient use of paper.
Reduction in Energy Consumption - Another benefit of fewer printers is that you consume less energy. Energy consumption for several multi-function printers can be costly. Reducing the number of machines you run immediately saves you money.
Savings in Employee Time - Delays in your printing infrastructure will cause many wasted hours throughout the year. By implementing a flexible managed print solution that adapts to your workflow, your business will reduce wasted time and improve overall print productivity.
Savings in IT Time - IT resources are some of the most costly in a business, so it isn't logical to use these resources to fix devices like printers. Our expert team of engineers are on hand to deal with any maintenance and support issues. So instead of fielding calls from frustrated users with printer issues, your IT team can focus on core business initiatives.
These cost savings can have a huge impact on your overall budget but the benefits don't stop there. With improved efficiency your business will work better, print less and will need less IT support, meaning your employees can focus on more productive tasks.